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Administrative Assistant

Company: Elizabeth Seton Childrens
Location: Yonkers
Posted on: January 15, 2022

Job Description:

Understands ESCC Mission and Core Values and incorporates values into daily practice.Continually strive to improve the organizations systems and/or services.Make decisions as a team to fulfill our mission, share recognition, and learn from failures.Treat every resident, family member, and co-worker with dignity, respect, and courtesy.Coordinates administrative duties as directed by the Chief Nursing Officer and Chief Medical Officer providing joint administrative and clerical support to the Nursing Administration and Medical Services departments. Reviews daily issues with Chief Nursing Officer to ensure all issues are immediately handled. Provides administrative support to Nursing leadership as necessary.Provides coverage to Executive Administration office as needed.Uses excellent professional judgment and exercise discretion to perform office management and administrative tasks on a daily basis; handles and prioritizes multiple projects and requests from multiple disciplines/departments simultaneously, with a take charge approach to getting things done, demonstrating excellent time management skills, attention to detail and adherence to deadlines. Analyzes researches and resolves problems, uses critical thinking and resourcefulness to trouble-shoot issues. Demonstrates commitment to maintaining confidentiality and privacy of protected health information, family data and sensitive facility information.Manages departmental calendars for meetings, staff coverage, conferences, special events and project deadlines. Book meeting rooms, review and support committees. Coordinates travel arrangements.Works independently and collaboratively within a team on special nonrecurring and ongoing projects,which may include: planning and coordinating multiple presentations, producing meeting minutes, disseminating information, coordinating direct mailings, creating brochures.Types and designs general correspondences, memos, meeting agendas and meeting minutes, charts, tables, graphs, policy/procedure manuals, reports, business plans, etc. Proofreads copy for spelling, grammar, quality and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.Organizes and maintains electronic and hard-copy files and records for Nursing Administration and Medical Services departments.Organizes and maintains records on department finances. Activities include: preparation and processing of check requests.Demonstrates exceptional customer service and actively promotes resident and family-focused care in every aspect of the job.Answers phones, sorts departmental mail and correspondence.Maintains a clean and neat work area at all times. Participates with other committees or departments for clerical assistance as needed and directed.Other related duties as may become necessary or as directed by Chief Nursing or Chief Medical Officer.Bachelors Degree preferred5 years related experience minimum, preferably in a hospital, skilled nursing or other healthcare environment, or social services organization

Keywords: Elizabeth Seton Childrens, Yonkers , Administrative Assistant, Administration, Clerical , Yonkers, New York

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