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Office Manager (New College Grad Only)

Company: Tailored Search
Location: Yonkers
Posted on: June 21, 2022

Job Description:

Our client in New York, NY is looking for an Office Manager to own the day-to-day operations of our new office and build a world-class workplace experience. As the go-to-person for office management, operations and culture, you'll be a champion to the employees and guests by ensuring their office environment is like no other! As their first Office Manager, you'll get the chance to help create the best workplace and have lots of autonomy and impact. You will report to the VP of People.
This role is based in NYC and you'll be expected to be in the office 5 days a week.
What you'll do:

  • Create memorable first impressions by fostering a personable and welcoming environment for employees and guests (i.e. investors, candidates, customers, etc.)
  • Oversee day-to-day operations, promptly addressing inquiries or requests and proactively anticipating questions or concerns
  • Build strong, productive relationships with vendors, contractors, and building management to ensure operational excellence and safety compliance
  • Work closely with leadership to manage all aspects of the office's development plans (build out, interior design, changes to workstations, office move, etc.)
  • Ensure our common areas and meeting rooms are well maintained and prepared for meetings, interviews, and company events
  • Partner with IT to maintain office equipment functionality and manage inventory
  • Facilitate catering program by ensuring our office is fully stocked with healthy snacks and refreshments, and by partnering with Sharebite, our food ordering platform, to coordinate weekly catered lunch
  • Provide administrative support as needed, including managing budgets for culture and office related expenses, scheduling appointments and meetings, maintaining filing systems, overseeing our office supply inventory, and mailing and shipping packages.
  • Execute company initiatives and events that foster an inclusive culture and fulfilling workplace experiences for NYC-based and remote employees
  • Serve as an ambassador and be committed to cultivating a best-in-class culture
    You have:
    • 2+ years of office management experience, preferably at a startup, with an emphasis on office coordination, facilities management and event planning
    • Successful track record of delivering great workplace experiences
    • Expert proficiency with G-Suite (i.e. Google Sheets, Google Slides, etc.)
    • Demonstrated ability to manage budgets and service-levels agreements
    • Exceptional organizational skills and attention to detail with the ability to prioritize and balance multiple projects
    • Problem solver mentality, with the tendency to proactively anticipate questions and resolve roadblocks to improve office operations
    • Exceptional verbal, written and interpersonal skills, with proven ability to build strong, productive relationships with employees, guests and vendors
      You'll be working with:
      • CEO and Co-Founder
      • COO and Co-Founder
      • VP of People
      • The wonderful employees!
        Perks:
        • Competitive compensation package and equity plan
        • Medical, dental, and vision plans with 100% premiums covered
        • 401(k) plan with employer match
        • Flexible work hours and vacation policy
        • Free CitiBike membership (if based in tri-state area)
        • Monthly fitness reimbursement and wellness programs via Classpass and Gympass

Keywords: Tailored Search, Yonkers , Office Manager (New College Grad Only), Executive , Yonkers, New York

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