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Executive Assistant to The CEO

Company: SGA Inc.
Location: Hawthorne
Posted on: March 18, 2023

Job Description:

Software Guidance & Assistance, Inc., (SGA), is searching for an ExecutiveAssistant to The CEO for a Full Time assignment with one of our premier Pharmaceutical clients in Hawthorne, NY.

Responsibilities :

  • Manage the day-to-day operations of the CEO's office ensuring quality, efficiency and the utmost confidentiality
  • Handling of highly confidential and critical information appropriately
  • Plan and schedule CEO's meetings and appointments; keep CEO on track
  • Manage and maintain CEO's schedule and calendar
  • Assist executives/others in scheduling meetings with the CEO
  • Heavy calendar work coordinating executive schedules domestically and internationally
  • Prepare meeting agendas and make arrangements such as coordinating catering for various meetings
  • Follow up on projects and assignments due to the CEO
  • Coordinate travel arrangements for the CEO and outside executives
  • Handle international communications between USA, Canada, Israel and India
  • Plan on and off-site events which includes selecting the venue, contract negotiation, menu selection, invitation list as well as overseeing the event, if needed
  • Prepare and edit correspondence, reports, word documents, excel spreadsheets and Powerpoint presentations for executives, committees and board of directors
  • Open conference calls on behalf of the CEO
  • Set up Go-To Meetings
  • Disseminate announcements on behalf of the CEO
  • Maintain CEO's files and records
  • Handle Personal Assistant duties as needed

    Required Skills:

    • Experience performing high level administrative duties for senior level executives
    • 1+ year as a helping to manage and coordinate operations type projects
    • Superior interpersonal skills to professionally interact and communicate with all levels in person or via email and phone
    • Superior skills handling confidential Word sensitive information
    • Advanced computer skills in Microsoft word, Excel and Powerpoint required;
    • Ability to collect and analyze data into a spreadsheet

      Preferred Skills:

      • Bachelor degree preferred
      • Experience with Lotus Notes a plus

        SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

        EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.

Keywords: SGA Inc., Yonkers , Executive Assistant to The CEO, Executive , Hawthorne, New York

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