Posted on: June 7, 2021
The Receptionist/Office Assistant performs duties related to
general reception work, acting as a liaison between administration
and staff and between the Agency and the general public. Performs
office work related to assigned tasks as required.
- Assists designated Administrative staff in carrying out
clerical and general business tasks. Receives all incoming
telephone calls and relays them to appropriate staff. Records and
files telephone messages as appropriate. Directs patient, physician
calls to appropriate clinician, manager or office support staff.
Utilizes electronic medical system to look up patient information.
Greets visitors, giving appropriate information and/or directs to
the proper staff. Responsible for daily incoming and outgoing mail,
interoffice mail, certified mail, express mail, and postage meter.
Opens, sorts, date-stamps and distributes mail accordingly. Copies
incoming checks for accounts receivable accounting staff.
Responsible for Agency-wide office supply purchasing and
maintaining inventory. Fills orders for Agency forms and other
office supplies requested by agency staff and maintains records of
requests and distribution. Books office conference space for
meetings via electronic calendar.
- Two years administrative experience in an office setting.
Computer literate; knowledge of MS office programs. Bilingual a
- Knowledge of general office procedures; including spelling and
correct English usage. Strong customer service, interpersonal and
problem solving skills required. Ability to use, computer, fax,
copier, and understand mechanism of multi-line telephone and
intercom system. Excellent written and verbal communication skills.
Professional appearance, good speaking voice. Initiative,
resourcefulness and ability to get along with others.
Keywords: Archcare, Yonkers , Receptionist, Other , Valhalla, New York
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