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Contract Specialist

Company: Department of Veterans Affairs
Location: Montrose
Posted on: June 8, 2021

Job Description:

  • Duties

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Duties

Summary

Tour of Duty: 8:00 a.m. - 4:30 p.m.

Position Description Title/PD#: Contract Specialist / PD#11009-A

Compressed/Flexible Schedules: May Be Authorized

Telework: May Be Authorized

Virtual Position: No

Learn more about this agency

Responsibilities

This recruitment is for four positions with the VHA Regional Procurement Office East, Network Contracting Office (NCO) 2 located at Albany, NY; Lyons, NJ; Bath, NY; Bronx, NY; Brooklyn, NY; Buffalo, NY; Canandaigua, NY; Montrose, NY; New York, NY; Northport, NY; Queens, NY; East Orange, NJ; Syracuse, NY. Please indicate which duty station you are interested in. Vacancies can be filled at any of the duty locations listed.

Contract Specialist/ PD# 11009-A

Responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy. Assists the Acquisition Team Supervisors in coordinating contracting activities, performs contract reviews and provides guidance regarding complex contracts administered by other contract specialists, identifies special training needs, and conducts mentoring and contract training. Aids requiring activities in performing market research, reviewing specifications and statements of work, and approving acquisition milestone plans. Performs a complete review of recommended sole-source requirements and conducts necessary market analyses to test the noncompetitive assumptions of requisitions. Conducts public bid openings, reviews bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding. Conducts negotiations for competitive and noncompetitive procurements. Conducts cost and/or price analysis of offerors' proposals, reviews auditors' reports for adequacy of analysis and conclusions, and considers all information in developing an overall pricing negotiation strategy. Prepares detailed price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations. Provides signatory authority and executes contract awards within warrant authority, as requested by supervisor. Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract. Negotiates required changes to contract conditions to protect the agency. Performs cost/price analysis on change order proposals and analysis of delivery requirements. Negotiates prices and/or additional time required for performance and consideration on behalf of the Government. Shall fully utilize contract writing system (i.e., Electronic Contract Management System (eCMS)), contract reporting system (i.e., Federal Procurement Data System (FPDS)), financial management system (i.e., Integrated Funds Distribution, Control Point Activity, Accounting, and Procurement (IFCAP)) and prosthetics application suite (i.e., Graphical User Interface (GUI) (when applicable), in accordance with Agency policies. Performs other related duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position 1-5 nights per month.

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

1102 Contracting

  • Requirements

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Requirements

Conditions of Employment

Conditions of Employment:

You must be a US Citizen to apply for this job.

Subject to a background/suitability investigation.

Selective Service Registration is required for all males born after 12/31/1959.

Position requires filing a Financial Disclosure Report.

Physical Requirements: The subject position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in this position.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/01/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Basic Requirements:

A 4-year course of study leading to a bachelor's degree with a major in any field; OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

NOTE: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S. Department of Education, and appears on a college or university transcript

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

Specialized Experience GS-12:

Applicants must have One year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with interpreting of Federal Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. Experience with negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. Experience with various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions. Knowledge of cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations. Experience and proficiency with contract writing systems (i.e., eCMS) and ability to fully solicit, award, and administer contracts.

There is no educational substitution for experience for the GS-12 level.

Preferred Requirement: Federal Acquisition Certification in Contracting. FAC link www.fai.gov/drupal/certification/contracting-fac-c

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/.

Education

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Keywords: Department of Veterans Affairs, Yonkers , Contract Specialist, Other , Montrose, New York

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