Executive Assistant

Company: AREA 23 on Hudson, An IPG Health Company
Location: Yonkers
Posted on: May 13, 2022

Job Description:

JOB SUMMARY The FCB Executive Assistant provides administrative support to a FCB executive team. The EA is the logistics manager, the answer supplier, and the go-to person who knows how to get things done and gets them done. A person who knows the importance of flawlessly executed meetings, trouble-free business travel and exceptional client service, and wants the responsibility for making it all happen. The one who believes that stepping above expectations is an expectation. ESSENTIAL FUNCTIONS Administrative Answers telephone calls and receives messages, coordinates travel, expenses, calendar management, meeting coordination and room set up. Perform other administrative tasks as required. JOB DUTIES & RESPONSIBILITIES Comments --- Provide all administrative support (E-mails, memos, filing) for the Executive---s office function. --- Maintains calendar; schedule appointments, coordinate meetings for upper management. --- Responsible for travel, lodging and transportation reservations. --- Submits expense reports in a timely fashion. --- Heavy telephone, responds to messages and takes accurate messages for Executive; ability to handle cold calls. --- Enters guests/clients into security system. --- Meets/greets guests at reception and escorts them to office. --- Order office supplies. --- Coordinates all facets of meeting planning from scheduling, catering, registering visitors, setting up meeting room, taking down meeting room, etc. --- Maintains effective follow-up system for manager. --- Maintains PTO schedule for managers--- direct reports. --- Assists with special projects (which are likely extremely confidential and should be treated as such). The Personality --- Client service-oriented. --- Follows and supports the policies and procedures of the Agency. --- Outstanding prioritizing and multi-tasking skills. --- Creative, resourceful problem solver. --- Highly organized and meticulous with details, including highly confidential information. --- Effective oral/written communication, mathematical and organizational skills. --- Team-oriented, yet self-motivated and productive working independently. --- Professional in every conceivable way. --- Sees themselves as a valued member of the team and contributes daily. --- Completes work with a strong sense of urgency, sees projects through from start to finish. --- Views ---down time--- as an opportunity to contribute further and take on more responsibility. EDUCATION DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED LICENSES & CERTIFICATIONS N/A EXPERIENCE MIN EXPERIENCE AREA OF EXPERIENCE REQUIRED/PREFERRED Microsoft Office Making Travel Arrangements Managing Calendars KNOWLEDGE & SKILLS Microsoft Office Proficiency in Microsoft Word, Excel, PowerPoint Concur Proficiency in Concur expense management system COMPETENCIES Communication Is attentive and shows interest in the subject; Expresses ideas clearly and accurately Collaboration Ability to work effectively in a team environment to build and foster collaborative environment Organization Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time OTHER INFORMATION Comments N/A STATEMENT OF UNDERSTANDING We are providing you with this job description as a guideline for your role. Based on your team, your role may vary slightly and you may perform other duties or have other responsibilities that are dictated by business needs. However, if you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner. In addition, this job description is not intended to include modifications consistent with providing reasonable accommodation for a disability.

Keywords: AREA 23 on Hudson, An IPG Health Company, Yonkers , Executive Assistant, Other , Yonkers, New York