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Bilingual Human Resources Assistant

Company: A&A Maintenance
Location: Yonkers
Posted on: June 24, 2022

Job Description:

Job Summary:A&A is a leader in the commercial janitorial industry. With offices across the country, A&A services a diverse portfolio including commercial office buildings, schools, hospitals, government facilities, industrial buildings and many more. Founded in 1973, A&A has been committed to providing clean and safe environments for building occupants supporting our pledge to always put People FirstTM.As a national service industry provider, we are seeking a HR Assistant to join our team at our headquarters in Yonkers, NY. The focus of the role is to perform HR-related duties on a professional level and work closely with Operations Management and other Departments. This position carries out responsibilities in the following functional areas: Customer service, manage and maintain HRIS system, onboarding, recruitment/employment, administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Perform customer service tasks by answering employee request and questions.
  • Review and process all application submitted by the Ops Manager/Supervisor.
  • Review I-9 forms and documents for accuracy in order to process E-verify.
  • Enter new employee background checks.
  • Enter applications in Win-team
  • Set up union dues/Initiation fee for union employees.
  • Manage and maintain Win-Team for HR related updates/including address changes/status/allowances.
  • Manage any pay rate changes including union increases.
  • Match employee documents with photo ID submitted in order to issue company ID if applicable.
  • Update HR spreadsheets with employee requests and processed paperwork.
  • Process terminations
  • Cover receptionist as needed.
  • Assist HR Director/HR Coordinator with various research projects and or special assignments.
  • Files papers and documents into appropriate employee files.
  • Assist and prepare correspondence
  • Generate Seniority Lists
  • Make photocopies, faxes documents and performs other office functions.
  • Performs other duties as assignedSoft Skills:
    • Highly motivated self- starter with the ability to work both independently and within a team.
    • Energy, resilience and a personal commitment to achieve successful results.
    • Detail oriented.
    • Driven, organized and ability to maintain organization.
    • Collaborative and transparent
    • Strong hands-on, "roll up your sleeves" orientation
    • Ability to foster teamwork
    • Use of sound judgment
    • Proven ability to work effectively with culturally diverse populations and various departments to assure conformance to regulatory requirements, internal processes, and policies.
    • Excellent written and verbal communication skills required. The ability to deliver information in a frank and candid manner is required.
    • Demonstrated ability to establish effective and cooperative working relationships built on trustEducation and Experience Preferred:
      • High School Graduate required, College Degree preferred
      • Ability to communicate effectively in both English and Spanish required
      • 2 plus years Human Resources
      • Computer literate, Microsoft word, Excel, Windows
      • Working knowledge of applicant tracking and HRIS systems

Keywords: A&A Maintenance, Yonkers , Bilingual Human Resources Assistant, Other , Yonkers, New York

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